5th June2024
Dear Councillor
Ordinary Council Meeting – Wednesday 12th June 2024, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 12th June 2024 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 12th JUNE 2024
A G E N D A
1. Apologies
2. To receive any Declarations of Interest – Members Code of Conduct
3. To receive and approve the AGM and Ordinary Minutes of the 8th May 2024
4. To review and report on any Matters Arising from previous meetings
5. To receive any Public Questions/Correspondence
a) Email received regarding Millstone View and a request for a meeting to include the Council.
6. Bank Balances and Accounts for Payment
To report balances of all bank accounts and to review and authorise monthly accounts for payment.
7. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
i. FUL/000350/24. Demolition of existing single storey side extension and construction of new double storey side/front extension. 7 Ffordd Haearn, Penyffordd.
ii. FUL/000370/24. Installation of pump track, a temporary vehicle access and new pedestrian gate. Play Area, Hawarden Road, Penyffordd.
b) To report on the Notifications of Planning Decisions made by Flintshire County Council:
i. FUL/000227/24. Alteration to car park and enclosure erection of enclosure. 27, Hawarden Road, Penyffordd. Approved
ii. COU/001034/23. Change of use to a mixed use of stables, keeping of horses, a 2-pitch family traveller caravan site and 1 day room with associated gravel surface and access (part retrospective). Land adj. to Hawthorne Cottage, Little Mountain Road, Buckley. Refused
8. War Memorial Institute
a) Due to the vacancy on the WMI Committee, to consider nominating a member as a council representative.
b) To receive a report/Statement of Fact from Cllr Ransome, Trustee/Council Representative Committee Member.
9. Councillor Vacancy
To report on the vacancy due to the resignation of Susie Williams and that the Notice of Co-option will be advertised for a period of 14 days.
10. New Venue for Council Meetings
Due to the council’s legal obligation to provide virtual access to meetings and the poor internet provision at the WMI, to consider the proposal from Cllr Walker to consider a new location for council meetings.
11. Play Areas
a) Dobshill Play Area – to consider all responses to the public consultation in relation to the planned improvements.
b) Millstone Pump Track – as the planning application has now been submitted, to consider consulting with neighbouring properties.
12. Community Facilities
Changing Rooms - To report on estimates for the work required on the showers.
13. Old School Site
To receive and consider the proposal from Cllr Williams regarding the progress of designs for old school site and Community Council involvement, and to nominate representatives to meet with County Councillors and officers to consider draft plans.
14. Annual Report 2023/24
To review the draft 2023/24 Annual Report for publication and to consider distribution.
15. Community Engagement Drop In Events
To receive the schedule of dates & locations from Cllr Ransome and to appoint members.
16. Summer Playscheme Promotional Banner
To consider purchasing, via FCC, a full colour 6 x 3ft banner at the cost of £40.
17. West View Nature Area
To report on the required tree works and consider the quotes obtained by Woodswork CIC.
18. Updated Grant Application Form
To consider the revised and updated Grant Application Form.
19. Children’s Play Areas Match Funding Scheme Improvements to 2024/25
To consider the correspondence received from Aura regarding applying for the 2024/25 Match Funding.
20. Issues Raised with Flintshire County Council
A ‘FCC Issue Log’ has been prepared to allow the council to regularly monitoring the progress of issues raised.
21. To acknowledge and note correspondence received
22. Members Items/Future Agenda Items
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 5pm on the day of the meeting.