2nd April 2025
Dear Councillor
Ordinary Council Meeting – Wednesday 9th April 2025, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 9th April 2025 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 9TH APRIL 2025
A G E N D A
1. To Receive Apologies for Absence
2. To receive any Declarations of Interest – Members Code of Conduct
3. Visitors
Sandra Donoghue FCC - Ageing Well Engagement Officer & Shereen Devine Volunteering Matters - Project Manager.
4. To receive and approve the Ordinary Minutes of the 12th March 2025
5. To review and report on any Matters Arising from previous meetings
6. To receive any Public Questions/Correspondence
7. Bank Balances and Accounts for Payment
To report balances of all bank accounts and to review and authorise monthly accounts for payment.
8. Year End Supporting Statement and Budget Review
a) To review the Year End Budget Supporting Statement.
b) To review the Year End summary and bank reconciliation which is to be verified by a member of Council other than the Chairman.
c) To undertake a routine check of supplier payments.
d) To report on the dates of the Internal Audit 2024/25.
9. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
b) To report on the Notifications of Planning Decisions made by Flintshire County Council:
i. FUL/000110/25. Increase in roof height new larger porch to front elevation, new rear extension. 25 West View, Penyffordd. Supported.
10. Community Facilities
a) West View Nature Area – to report on the successful application that the nature area has been awarded National Forest for Wales status.
b) Changing Rooms – to provide an update on the Hiring & Lettings Agreement with Penyffordd Football Club and to also report costings for the hot water supply.
11. Play Areas
a) To receive an update/ progress report on the Dobshill and Millstone play area projects.
b) To consider the correspondence from Gwella regarding the Match Funding Scheme Improvements to Children’s Play Areas 2025/26.
12. War Memorial Institute
To consider the correspondence from the WMI with regards to the proposal of contributing to funding the upgrade of wifi and to also consider the suitability of the venue for council meetings.
13. Youth Club Drainage
To consider the quotes received for the youth club drainage works and to appoint a contractor on the proviso full permission for the works is granted from NRW and FCC.
14. VE Day 80 – Grant Request
To consider the proforma from Cllr Priddin for the council to provide financial support for a community event.
15. Welsh Language - Website
a) To consider the quote from the website provider to translate the main static pages of the website in both the English and Welsh language.
b) To consider adopting the draft Welsh Language Scheme, which would also include considering having the council’s logo updated to be bilingual.
16. Defibrillator Training
To consider if the council will be providing any further defibrillator training sessions.
17. Restoring Screening at Penymynydd Roundabout
Following the removal of vegetation due to ash dieback, the screening of properties from the roundabout has been significantly reduced. To consider the proposal from Cllr Ibbotson to restore screening to affected properties.
18. To acknowledge and note correspondence received.
19. Members Items/Future Agenda Items
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 5pm on the day of the meeting.