1st July 2026
Dear Councillor
Ordinary Council Meeting – Wednesday 8th July 2026, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 8th July2026 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 4.30pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 8TH JULY 2026
A G E N D A
1. To Receive Apologies for Absence
2. To receive any Declarations of Interest – Members Code of Conduct
3. To receive and approve the Ordinary Minutes of the 10th June 2026
4. To review and report on any Matters Arising from previous meetings
5. To receive any Public Questions/Correspondence
6. Bank Balances and Accounts for Payment
a) To report balances of all bank accounts and to review and authorise monthly accounts for payment.
b) To authorise delegated powers for payments during the summer recess.
7. Quarterly Budget Review
a) To review the budget, summary and bank reconciliation which is to be verified by a member of Council other than the Chairman.
b) To acknowledge that the routine check of supplier payments are now undertaken monthly by the bank signatories when processing payments on Unity Trust Bank.
8. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
i. FUL/000431/26. Retrospective Application: Imprinted concrete driveway. 6, Hazel Drive, Penymynydd.
ii. FUL/000500/26. Replacement dwelling. Bryn Yr Haul, Wrexham Road, Penyffordd.
iii. FUL/000509/26. Proposed demolition of existing dwellinghouse and the construction of new dwelling and all other associated works relating to. Ocha Bungalow, Stryt Isa, Hope.
iv. FUL/000543/26. Proposed extensions, alterations and temporary siting of static caravan. Four Oaks, Lower Mountain Road, Penyffordd.
b) To report on the Notifications of Planning Decisions made by Flintshire County Council.
i. FUL/000142/26. Re-consultation with amended documents Erection of single storey stables and muck out facility and riding fields to an already equestrian field. Cross Farm, Chester Road, Penymynydd. Refused
ii. FUL/000186/26. Ancillary business storage unit extension and associated hard and soft landscaping works. The Oaks, Platt Lane, Penyffordd. Approved
iii. FUL/000381/25. Conversion of existing barn to dwelling. Southfields Farm, Stryt Isa, Hope. Refused
9. Millstone Play Area – Vandalism
To report on the vandalism that has taken place at the play area, which involved damage to the Cycle Repair Station. To consider costs for replacement and repair and to consider submitting an insurance claim.
10. Councillor Vacancy
To report on the vacancy due to the resignation of Lisa Overington and whether an election has been requested. If no election has been requested the Notice of Co-option will be advertised for a period of 14 days
11. Highway Safety
To receive an update on matters relating to:.
a) St Johns the Baptist School (A5104).
b) Penymynydd Road.
c) Station Roundabout.
12. PPD – Best Kept Community Competition
The competition closed on 31 May and viewing of the entries will take place w/c 22nd June. To report on the progress of the event and consider what further actions or input are required from the council.
13. Penyffordd Environmental Enhancements
To receive information and proposal for environment improvements from the meeting held with Astrid Marsh, FCC Nature Recovery Project Officer and the Best Kept Community Working Group.
14. Penyffordd War Memorial Roof Repairs
To consider and discuss how the funding provided to the WMI for rood repairs was utilised.
15. Millstone Allotments
To report on any progress of the land lease.
16. Community Reviews under the Local Government (Democracy) (Wales) Act 2025 – Final Recommendations Report
The Final Recommendations Report that was approved by County Council on Monday 8 June has been sent to the Democracy and Boundary Commission Cymru and will be published on their website. There is now a six-week period to write to them regarding the Final Recommendations (either in support, or in opposition).
17. Summer Recess – Delegated Powers
To authorise the Chairman and Vice Chairman together with the Clerk to deal with any urgent matters during the summer recess which will then be reported at the September meeting.
18. Land Acquisition for Recreation, Business and Employment
To consider the proposal from Cllr Williams for the formation of working group to collate relevant information for a case to improve recreation space, particularly Youth & adult space, plus proposals for business/employment opportunities within the ward, and identification of potential sites or locations.
19. County Councillor Reports
To receive a report from the County Councillors.
20. To acknowledge and note correspondence received.
21. Members Items/Future Agenda Items
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 4.30pm on the day of the meeting.