7th January 2026
Dear Councillor
Ordinary Council Meeting – Wednesday 14th January 2026, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 15=4th January 2026 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 14th JANUARY 2026
A G E N D A
1. To Receive Apologies for Absence
2. To receive any Declarations of Interest – Members Code of Conduct
3. To receive and approve the Ordinary Minutes of the 10th December 2025
4. To review and report on any Matters Arising from previous meetings
5. To receive any Public Questions/Correspondence
6. Bank Balances and Accounts for Payment
To report balances of all bank accounts and to review and authorise monthly accounts for payment.
7. Quarterly Budget Review
a) To review the budget, summary and bank reconciliation which is to be verified by a member of Council other than the Chairman.
b) To undertake a routine check of supplier payments.
8. Projects for consideration within the 2026/27 Budget
a) To consider the North Wales Police – Smart Water Project.
b) To consider the proposal from Cllr Allen for Community Pet Support.
c) To consider the revised funding request from the Millstone Allotments.
9. Community Council Draft Estimates for 2026/27 and Precept Demand
To consider and approve the Council’s draft estimate for 2026/27 and for the Chair and Clerk to sign the 2026/27 precept request letter to Flintshire County Council.
10. Flintshire Community Key Fund
To review and consider the correspondence on funding opportunities.
11. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
i. FUL/001046/25. Proposed utility building providing shower and W.C. Parking area. Land off Barracks Lane, Penyffordd.
b) To report on the Notifications of Planning Decisions made by Flintshire County Council:
i. FUL/000948/25. The proposal is to demolish the single storey garage and erect a two-storey extension to the side of the dwelling with additional parking. To create two extra bedrooms, downstairs Wc and utility room. 2, Westfield Drive, Penyffordd. Approved
ii. FUL/000244/25. Three roomed cabin for use as a Dog Grooming salon, craft room and gym. 14, Vounog Hill, Penyffordd. Refused
iii. FUL/000966/25. Installation of air source heat pump to rear of property. 75, Chester Road, Penymynydd. Approved
12. Youth Club - Drainage Works
To report on the funding for the additional drainage works for the youth club.
13. Highway Safety
To receive an update on matters relating to Penymynydd Road and outside St John the Baptist School.
14. West View Play Area – Match Funding Scheme
To review and consider the final improvements proposal and quote from Richard Roberts, Gwella.
15. Community Engagement – Drop In’s
To consider the proposed schedule of dates and locations.
16. Clwyd Pension Fund 2025 Actuarial valuation - Preliminary Contribution Requirements and FSS consultation - Penyffordd Community Council
To consider the consultation and proposed response prepared by Cllr Ibbotson.
17. County Councillor Reports
To receive a report from the County Councillors
18. Best Kept Village Competition (PPD)
To receive an update on the progress of the competition.
19. Buckingham Palace Garden Parties
To consider the correspondence for the council to submit a nomination to attend a Garden Party.
20. Model Concerns and Complaints Policy
To review and consider adopting the new Model Policy provided by One Voice Wales.
21. To acknowledge and note correspondence received.
22. Members Items/Future Agenda Items
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 5pm on the day of the meeting.