2nd July 2025
Dear Councillor
Ordinary Council Meeting – Wednesday 9th July 2025, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 9th July 2025 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 9TH JULY 2025
A G E N D A
1. To Receive Apologies for Absence
2. To receive any Declarations of Interest – Members Code of Conduct
3. To receive and approve the Ordinary Minutes of the 11th June 2025
4. To review and report on any Matters Arising from previous meetings
5. To receive any Public Questions/Correspondence
a) An email from a resident regarding council spends and speeding issues.
6. Bank Balances and Accounts for Payment
a) To report balances of all bank accounts and to review and authorise monthly accounts for payment.
b) To authorise delegated powers for payments during the summer recess.
7. Quarterly Budget Review
a) To review the budget, summary and bank reconciliation which is to be verified by a member of Council other than the Chairman.
b) To undertake a routine check of supplier payments bua member of the Council other than a Bank Signatory.
8. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
i. FUL/000499/25. Proposed Rear Extension. Brackenwood, Rhos Avenue, Penyffordd
b) To report on the Notifications of Planning Decisions made by Flintshire County Council:
i. FUL/000408/25. Two storey side extension. 3, Wood Lane, Penyffordd. Approved.
ii. FUL/000398/25. Two storey side extension. 2, Wood Lane, Penyffordd. Approved.
9. Councillor Vacancies
To report on the 2x vacancies due to the resignation of Cllr Peter Kelly and death of Cllr David Walker. The Casual Vacancies will be advertised for a period of 14 days.
10. Millenium Clock & Garden
To consider the quote for the additional groundworks to repair broken and uneven paving at the front of the garden area.
11. CCTV Contractor
To review and consider the quotes received for the new CCTV Maintenance Contract..
12. Play Areas
a) Dobshill - To report on the remedial work required at Dobshill play area.
b) Millstone –
i. To report on the planning requirements and costings for the amendment to access.
ii. To receive and consider the information from Richard Roberts regarding the fencing and for the council to determine how to proceed.
iii. To receive and consider the additional insurance premium from Zurich for the inclusion of the pump track on the councils insurance policy.
iv. To provide an update on any other matters
13. War Memorial – Roof Funding
To receive and consider the proposal from Cllr Sloan to support the War Memorial with a £15,000 grant for roof repairs. This could be financed by utilising funds from other budget headings or as this is an exceptional circumstance, could be financed from the Working Balance.
14. Council Bank Accounts and Accounting Package
a) To review and consider the information, costings and savings from Unity Trust Bank for the council to consider moving banks.
b) To review and consider the information and costings from Scribe for the council to consider purchasing an Accounts Package.
15. Social Media Policy & Community Flooding Text Alerts
To undertake a review of the current policy and to also consider the addition of community text alerts.
16. Changing Rooms
a) To review and consider the membership of the Management Committee.
b) Spectators Toilet and Refs Toilet – to allow for the work to be undertaken during the summer, to approve delegated powers to the Chair & Vice.
17. Transport
To receive an update from Cllr Williams.
18. Village Issues
To receive and consider the information provided by Cllr Williams and village issues which have ben reported to him by a resident.
19. Summer Recess – Delegated Powers
To authorise the Chairman and Vice Chairman together with the Clerk to deal with any urgent matters during the summer recess which will then be reported at the September meeting.
20. One Voice Wales Constitution and Governance Framework
To nominate one Councillor and one substitute to attend the Extraordinary Meeting being held on 3rd September and to determine the councils position on the constitutional changes being proposed.
21. FLVC’s Young Volunteer Awards 2025
To consider the proposal from Cllr Ransome for the council to submit a nomination.
22. To acknowledge and note correspondence received.
23. Members Items/Future Agenda Items
24. Staffing Matters (Confidential Closed Session)
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 5pm on the day of the meeting.