4th December 2024
Dear Councillor
Ordinary Council Meeting – Wednesday 11th December 2024, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 11th December 2024 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 11TH DECEMBER 2024
A G E N D A
1. To Receive Apologies for Absence
2. To receive any Declarations of Interest – Members Code of Conduct
3. To receive and approve the Ordinary Minutes of the 13th November 2024
4. To review and report on any Matters Arising from previous meetings
5. To receive any Public Questions/Correspondence
6. Bank Balances and Accounts for Payment
To report balances of all bank accounts and to review and authorise monthly accounts for payment.
7. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
i. FUL/001043/24. Extensions to the porch, lounge and kitchen with conversion of the attached barn to living accommodation. Daisy Bank Cottage, Old Hope Road, Penymynydd.
b) To report on the Notifications of Planning Decisions made by Flintshire County Council:
i. FUL/000688/24. Proposed self-contained annexe, ancillary to the main dwelling. Rosewood, 31, Penymynydd Road, Penyffordd. Approved
ii. COU/00549/24. Change of use of Woodhouse Cottage from a holiday rental cottage to a separate residential dwelling. Woodhouse Cottage, Chester Road, Dobshill. Refused
8. Projects for Consideration within the 2025/26 Budget
To receive and consider the following proposals for projects to be considered in the 2025/26 budget:
a) Penyffordd Bowling Club Car Park - to provide funds to resurface part of the club car park, improving accessibility and safety for mobility impaired and young members and guests.
b) St Johns Church Preservation - to provide funds to undertake a preservation survey of the murals within the church, which will in turn enable the church to obtain external funding for comprehensive preservation work.
c) Penyffordd Community Garden – to provide funds for the renovation works which includes the purchase of two new picnic tables, including one that is compatible with wheelchairs, two new raised beds, additional planting and the installation of gates.
d) War Memorial Car Parch Accessibility – to provide funds to support improvements to the car park area and accessibility to provide a footpath, lighting and hard standing area.
e) Youth Club Car Park – to provide funds to resurface the car park surrounding the Youth club / Scout hut car park.
9. Community Council Draft Estimates for 2025/26
To consider the Council’s draft estimate for 2025/26 and to also report a letter from Flintshire County Council setting out the Council Tax base for 2025/26.
10. External Audit of Accounts for the Year Ended 31 March 2024
To advise of the External Auditors Report and for the Council to approve the acceptance of the Annual Return.
11. Play Areas
To review the proposal for Match Funding at Plas Yn Rhos play area.
12. Hedges and Trees
a) To consider and approve using the drafted letter which will be issued to residents whose trees or hedges are overgrown and causing an obstruction.
b) To consider the request for the council to assist in trees works on the sycamore tree located on the pathway between Penymynydd Road and Coed-y-Graig.
13. Community Engagement – Drop In Events
a) To receive reports on the events held in November and December
b) To consider future Drop In dates and locations.
14. Alyn Drive Telephone Kiosk/Defibrillator and Book Exchange
To consider the removal of the book exchange due to the regular inconsiderate deposit of books.
15. Noticeboard – Alyn Drive/Vounog Hill
To determine the exact location, consider the designs and costs for the new noticeboard in preparation for submitting a planning application.
16. Councillor Vacancy & Council Representative on the WMI Committee
a) To report on the vacancy due to the resignation of Cllr Oliver Thompson and that the Casual Vacancy will be advertised for a period of 14 days.
b) Due to the resignation of Cllr Oliver Thompson, to consider a nomination to be appointment to the WMI Committee as the Council Representative.
17. Community Facilities
Changing Rooms – to report as appropriate.
18. Temporary Closure of Penyffordd Youth Club
To receive information from FCC on proposed works and the temporary closure of the Youth Club building.
19. To acknowledge and note correspondence received.
20. Members Items/Future Agenda Items
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 5pm on the day of the meeting.