3rd September 2025
Dear Councillor
Ordinary Council Meeting – Wednesday 10th September 2025, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 10th September 2025 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 10TH SEPTEMBER 2025
A G E N D A
1. To Receive Apologies for Absence
2. To receive any Declarations of Interest – Members Code of Conduct
3. To receive and approve the Ordinary Minutes of the 9th July 2025
4. To review and report on any Matters Arising from previous meetings
5. To receive any Public Questions/Correspondence
6. Bank Balances and Accounts for Payment
a) To report and ratify payments made during the summer recess.
b) To report balances of all bank accounts and to review and authorise monthly accounts for payment.
7. Summer Recess – Delegated Powers
The Chairman, Vice Chairman and Clerk to report on any urgent matters dealt with during the summer recess.
8. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
i. FUL/000564/25. Change of use of studio units to A1 use. War Memorial Institute, Chester Road, Penymynydd.
ii. FUL/000703/25. Proposed Single Storey Front and Rear Extensions. 43, Penymynydd Road, Penyffordd.
b) To report on the Notifications of Planning Decisions made by Flintshire County Council:
i. FUL/000476/25. Proposed Agricultural Workshop to facilitate the maintenance of farm machinery and the secure storage of valuable tools and parts. With the installation of a 2000 litre steel bunded oil and petroleum waste tank Blackbrook Farm, Lower Mountain Road, Penyffordd. Approved
9. Councillor Vacancies
To report on the vacancies due to the resignation of Cllr Peter Kelly and death of Cllr David Walker. No election was requested and therefore the council advertised for co-option with a closing date of 26th August 2025. Members to consider the Expressions of Interest received.
10. Council Bank Account
To provide an update on the transfer of council bank accounts to Unity Trust Bank and to also ratify Cllrs Sloan, Wakelam, Ransome, Williams, Priddin and Clerk to remain as bank signatories.
11. Play Areas
a) Millstone – To provide an update on the final pump track works required on site.
b) To report as appropriate.
12. Old School Site
Cllrs Ransome and Williams to report on the meeting held on 25th July with Paul Calland & Heath Thornton, FCC and to also consider long term future management of land.
13. Best Kept Community Summer 2026
To review and consider the proposal from the Community Engagement Working Group to encourage the community to join in the competitions which will focus on the environment and surroundings in our villages.
14. Flintshire County Council – Community Review
To review and consider the Community Review 2025. Closing date for comments 30th September.
As a principal council Flintshire County Council has a statutory duty, under the Local Government (Democracy) (Wales) Act 2013 to monitor the communities within the county, and the electoral arrangements of those communities. It must also carry out 'community reviews’ when the Act requires, or when it considers appropriate. In carrying out these duties the Council must still seek to ensure effective and convenient local government.
15. Training
a) To receive and review the 2024-25 Training Record for publication.
b) To review the current Training Policy and consider appropriate training for all members.
16. One Voice Wales (OVW) – Council Representative Vacancy
To consider nominations to the fill the vacancy for the Council Representative.
17. Defibrillator Training
To report on the Red Cross training session held in July and to provide an update on the session due for the 20th September.
18. Youth Club
To consider the proposal from Cllr Williams for a request from the Youth Club Asset Transfer Group for temporary financial support which will be reimbursed on receipt of successful grant application.
19. North Wales Corporate Joint Committee and the Strategic Development Plan
To report that an extension to the consultation was requested and to consider submitting a response.
20. National Salary Award 2025 - 26 & Home Office Allowance
To report the agreed National Joint Council Salary Award 2025/26 which is to be back dated to April 2025 and to consider an increase to the Home Office Allowance.
21. To acknowledge and note correspondence received
22. Members Items/Future Agenda Items
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 5pm on the day of the meeting.