7th October2026
Dear Councillor
Ordinary Council Meeting – Wednesday 14th October 2026, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 1th October 2026 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 4.30pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 14TH OCTOBER 2026
A G E N D A
1. To Receive the Declaration of Acceptance of Office
a) Councillor - Mr Tom Blower
b) Youth Representative – Miss Katie Pye
2. To Receive Apologies for Absence
3. To receive any Declarations of Interest – Members Code of Conduct
4. To receive and approve the Ordinary Minutes of the 9th September 2026
5. To review and report on any Matters Arising from previous meetings
6. To receive any Public Questions/Correspondence
7. Bank Balances and Accounts for Payment
To report balances of all bank accounts and to review and authorise monthly accounts for payment.
8. Half Year Budget Review
To review the budget, summary and bank reconciliation which is to be verified by a member of Council other than the Chair.
9. Democracy and Boundary Commission Cymru - Draft Annual Remuneration Report for 2027–28
The DBCC Draft Annual Report 2027/28 has now been published for consultation. Comments to be submitted by 17th December 2026.
10. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
b) To report on the Notifications of Planning Decisions made by Flintshire County Council.
i. FUL/000509/26. Proposed demolition of existing dwelling house and the construction of new dwelling and all other associated works relating to. Ocha Bungalow, Stryt Isa, Hope. Approved
ii. FUL/000513/26. 3 x dormer roof windows built in existing detached garage with storage in roof space. Pitched roof style, tiled to match. Dormers are set back 750mm from eaves. Existing roof sqm is 55 sqm. Each dormer will be 1.5m x 2.5m. This will total 4.75sqm per dormer. X 3 = 14.25 sqm coverage for dormers on roof = 25.91 sqm, well below the 40 sqm rule. The Oaklands, RHOS FARM, Rhos Road, Penyffordd. Refused
11. Highway Safety
To receive an update on matters relating to:
a) St Johns the Baptist School (A5104).
b) Penymynydd Road.
12. Play Areas
a) Millstone Play Area ROSPA Report – to report on the site meeting with Richard Roberts, Gwella and Pump Track Contractor.
b) To report that the West View play area match funding improvements are due to commence in October.
13. War Memorial Institute – Roof Works
To receive the information and explanation from the WMI on all the roof works that have been undertaken.
14. Flintshire’s Active Travel Consultation
To review and consider responding to the Have Your Say Consultation, covering both existing and future routes for walking, wheeling and cycling. The consultation will be running 10th August – to 2nd November with a final report to be submitted to Welsh Government in December 2026.
15. Chester Bus Services
Cllr Williams to provide members with an update on the efforts of the Working Group.
16. Transport for Wales, Have Your Say – Future Bus Networks
To review and consider the public ‘Have Your Say Survey’ and to share views in the proposed network and help shape future bus services across the region.
17. PPD – Best Kept Community Competition
To consider whether the council will hold a PPD Best Kept Community Competition in 2027, who would take lead on the event and how it would look compared to the 2025 Event.
18. Summer Playscheme 2026
To receive a report on the 2026 Summer Playscheme.
19. Christmas Lights and Trees – 2026
a) To report additional works required for the 2026 scheme.
b) To discuss the options for the Christmas tree at the millennium clock which needs pruning and topping.
20. Village Planters
To consider the suggestion for the location of planters near the millennium clock.
21. Remembrance Day
To provide details of the planned village events for 2026.
22. Millstone Allotments
To report on any progress of the land lease.
23. County Councillor Reports
To receive a report from the County Councillors.
24. To acknowledge and note correspondence received.
25. Members Items/Future Agenda Items
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 4.30pm on the day of the meeting.