6th November 2024
Dear Councillor
Ordinary Council Meeting – Wednesday 13th November 2024, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 13th November2024 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 13TH NOVEMBER 2024
A G E N D A
1. To Receive Apologies for Absence
2. To receive any Declarations of Interest – Members Code of Conduct
3. Visitor – PCSO Drew Darlington
4. To receive and approve the Ordinary Minutes of the 9th October 2024
5. To review and report on any Matters Arising from previous meetings
6. To receive any Public Questions/Correspondence
7. Bank Balances and Accounts for Payment
To report balances of all bank accounts and to review and authorise monthly accounts for payment.
8. Independent Remuneration Panel for Wales – Draft Report 2025/26
The Independent Remuneration Panel Draft Annual Report 2025/26 has now been published for consultation. Comments to be submitted by 29th November 2024
9. Annual Grant Applications
To review all applications and approve the 2024/25 Annual Grant Applications.
10. Internal Auditor Letter of Engagement
To review the Letter of Engagement and appoint JDH Business Services as the Internal Auditor for 2024/25.
11. Anti Social Behaviour
To report the ongoing anti-social behaviour issues within the village.
12. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
i. Notification of an application submitted to the Welsh Ministers for examination. The Inspector’s report will be submitted to the Welsh Ministers within 24 weeks.
Application by: Castle Cement Limited. Site address: The Padeswood Cement Works is located to the south of Buckley, near Mold, Flintshire, CH7 4HB
Proposed development: Erection of a post combustion carbon capture plant, together with a combined heat and power plant and other associated plant and structures.
Proposed Secondary Consent(s): Authorisation under section 247(1) of the 1990 Act (order authorising stopping up or diversion of highway). Permission for the permanent diversion of Footpath 56 (301/56/20) to provide alternative access to connect up to Footpath 408/74/50.
b) To report on the Notifications of Planning Decisions made by Flintshire County Council:
i. FUL/000645/24. Removal of existing garage and side extension to be replaced with proposed single-storey side extension with conversion of loft space and rear dormer. 21, Well House Drive, Penymynydd. Approved
13. Play Areas
a) To review the proposal for Match Funding at Plas Yn Rhos play area.
b) To receive an update on Managed Play Area, as appropriate.
14. Community Facilities
Changing Rooms - To receive a verbal report from the Management Committee.
15. Required Tree Works – Penymynydd Road
To receive the proposal from Cllr Ibbotson to agree to consult Flintshire County Council on work to be undertaken on the trees on Penymynydd Road between numbers 8 and 10, to further agree, in the event that Flintshire are in agreement with work being carried out but not willing to fund this, to approve funding from the allocated budget for tree maintenance for this work, and to grant delegated authority to the clerk to approve a quote up to the value of the available budget.
16. Penyffordd Bowling Club Car Park
To receive the proposal from Cllr Ibbotson to provide funds to resurface part of the club car park, improving accessibility and safety for mobility impaired and young members and guests.
17. St Johns Church Preservation
To receive the proposal from Cllr Ibbotson to provide funds to undertake a preservation survey of the murals within the church, which will in turn enable the church to obtain external funding for comprehensive preservation work.
18. Christmas Lighting
To report on available options of additional Christmas lighting for 2024.
19. The Groves Football Pitch - Grass Cutting
To report on the outcome of the request to Hawarden Community Council to undertake the work.
20. National Salary Award 2024 - 25 & Home Office Allowance
To report the agreed National Joint Council Salary Award 2024/25 which is to be back dated to April 2024 and to consider an increase to the Home Office Allowance.
21. To acknowledge and note correspondence received.
22. Members Items/Future Agenda Items
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 5pm on the day of the meeting.