3rd December 2025
Dear Councillor
Ordinary Council Meeting – Wednesday 10th December 2025, 6.30pm
You are hereby summoned to attend the Ordinary Meeting of Penyffordd Community Council to be held on Wednesday 10th December 2025 at 6.30pm.
The physical venue will be the Committee Room, Penyffordd War Memorial Institute (access via the side door near the garage) and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs Sarah Hughes CiLCA
Clerk & Responsible Financial Officer
Encs
PENYFFORDD COMMUNITY COUNCIL
ORDINARY MEETING – WEDNESDAY 10TH DECEMBER 2025
A G E N D A
1. To Receive the Signed Declaration of Acceptance of Office – Mr Robert Bithell
2. To Receive Apologies for Absence
3. Visitors – Claire Homard, Chief Officer Education & Youth, Flintshire County Council
4. To receive any Declarations of Interest – Members Code of Conduct
5. To receive and approve the Ordinary Minutes of the 12th November 2025
6. To review and report on any Matters Arising from previous meetings
7. To receive any Public Questions/Correspondence
8. Annual Grant Application – St Johns Home School Association
Further to their recent application, to review and consider the additional information requested.
9. Bank Balances and Accounts for Payment
To report balances of all bank accounts and to review and authorise monthly accounts for payment.
10. Community Council Draft Estimates for 2026/27 and Precept Demand
a) To consider the Council’s draft estimate for 2026/27 and to also report a letter from Flintshire County Council setting out the Council Tax base for 2026/27.
b) To consider the Millstone Allotment project which was declined under the Grant Application process, but agreed to be considered within the 2026/27 budget.
c) To consider the funding proposal for the Best Kept Village competition.
d) To consider the North Wales Police – Smart Water Project.
11. External Audit of Accounts for the Year Ended 31 March 2025
To advise of the External Auditors Report and for the Council to approve the acceptance of the Annual Return.
12. Internal Auditor Letter of Engagement
To review the Letter of Engagement and appoint JDH Business Services as the Internal Auditor for 2025/26.
13. Planning Applications
a) To report and consider planning applications received from Flintshire County Council. The Council will also consider any additional applications that may be received between the issue of agenda and the meeting:
i. FUL/000948/25. The proposal is to demolish the single storey garage and erect a two storey extension to the side of the dwelling with additional parking. To create two extra bedrooms, downstairs Wc and utility room. 2, Westfield Drive, Penyffordd
ii. FUL/000966/25. Installation of air source heat pump to rear of property. 75, Chester Road, Penymynydd.
b) To report on the Notifications of Planning Decisions made by Flintshire County Council:
14. Highway Safety
To receive an update on matters relating to Penymynydd Road and outside St John the Baptist School.
15. Youth Club - Drainage Works
To consider the proposal and quote from Cllr Williams for the additional drainage works and funding for the youth club.
16. West View Nature Area Tree Works
To consider and review the quotes and recommendation from Woodswork CIC on the required ash die back tree works.
17. County Councillor Reports
To consider the proposal submitted by Cllrs Ransome, Williams and Nethercott to request from the two County Councillors that a report either written or verbal should be shared and be an agenda item at every monthly community council meeting, in order to fully inform the council of information/updates relevant to our community.
18. Community Engagement – Drop In’s
To receive a report from the November Drop In event and to also due to the low attendance, to reconsider future events.
19. Best Kept Village Competition (PPD)
To receive an update on the progress of the competition.
20. Village Planters
To receive an audit report on the condition of the village planters.
21. Youth Representatives
To consider any applications received for the current vacancies.
22. Flintshire County Council - Community Play Boxes
To consider the correspondence and project received from Flintshire County Council for the provision of a community play box.
23. To acknowledge and note correspondence received.
24. Members Items/Future Agenda Items
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@penyfforddcouncil.org or call 01244 537032 before 5pm on the day of the meeting.